Narrative and Budget

Greetings from GrantLessons, we continue at 50 followers.

Last week we got started with writing the proposal. When we write a narrative, we are providing information to the funder about our program and how we would plan to spend the money should the funder decide to approve our request. It is important that the budget we plan demonstrate the expenses that we plan to spend. Prior to submitting the final proposal be sure to put the narrative and the budget together on the table at the same time. Look at what you are writing in the narrative and make sure that the expenses are reflected in the budget and vice versa. Be sure that both are consistent.

For example, if your narrative mentions purchasing clothes for Operation School Bell but the cost of the clothes are not accounted for in the budget, something is wrong. Similarly, if you add a budget line item for grooming kits but don’t mention that you are giving them out at your Operation School Bell event, in your narrative, there is a problem.

In addition, if you should be lucky enough to get a check for more than you requested or a funder comes in and requests that you complete a grant application and you gain more money than you anticipated for your program, then do a budget adjustment reflecting the windfall. Be sure to put the new budget into Dropbox. And, yes, it can happen 😉

Now, here are a few more words on GuideStar. After more discussion our grants committee has decided to use a team approach to complete GuideStar. Therefore we completed screen prints of the GuideStar profile (you will note black lines that defaces the data that was put on the form) so that we could determine which member would be responsible for gathering specific information. You can get a downloadable file of the GuideStar profile by going to the “Resources Tab” on the GrantLessons Blog ( and looking for the Guidestar Profile link.

The document is 24 pages long. Don’t get overwhelmed you will find that you have most of the information and some pages have only one question (screen prints take a lot of space). When there are options for the answers, such as, your state you will not be able to see the answers (the list of the states). You can add a note to any section that you desire to provide additional information. It is important that you “think” like a funder when you complete the profile for your organization.

Almost time to think about the Halloween pumpkin for the front porch, whether the sons are coming for Turkey Day, and starting the Holiday gift list 😉

Catch me when you can and I will catch up with you soon. Sandie


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