Oh yes, it is Spring! The weather has consistently hit 70 for a few days and may be in the 80s over the next few days. Spring cleaning is in high gear at my home. I am doing a lot of reducing, reusing and recycling. This brings me to thinking about reducing, reusing, and recycling with our grant work.
Reducing the Work Load
Long term grant work for an Assistance League Chapter takes a team of people. Splitting up the work and handing off between members works well in soccer as I have learned watching my three granddaughters play. It works even better in grant writing. Here is the ideal chapter team for a grant writing committee: Chairman, secretary, grant researcher/tracker, and grant writer(s). The Chairman finds others to work on the committee, conducts the meetings, ensures that reports are completed, and keeps everything moving along. The secretary keeps the minutes of the meetings. The researcher/tracker knows GrantStation and is capable of doing searches; keeps the grants calendar; and tracks the progress of grant applications and whether monies are received or denied. Most importantly grant writer(s) complete the actual applications and often times don’t want to worry about all the other activities.
Reusing Narratives or Case Statements/Budgets
A Grants Committee needs to determine which programs they intend to focus on writing grants for during any fiscal year. The Grant Chairman will oversee the writing of a narrative or case statement for each program. Once the narrative about the program is complete it is placed into Dropbox and then can be reused any number of times by different members of the Grant Committee. Once the program budget has been developed it too can be uploaded to Dropbox so that it can be downloaded to funder applications.
Once the grant writer has developed one application, they can recycle the information to several funders simultaneously, it is just a matter of cutting and pasting the information into the computer profiles or the Word documents. The more applications completed the more chances a Chapter has for success in obtaining funding.
By the way, GrantLessons started one year ago this week! Be sure to share this opportunity with the new members coming onto your Grant Committee. As part of their orientation, have them sit down with a cup of tea and read the blog from its inception. For now, it is time to get back to Spring cleaning 😉
Catch me when you can and I will catch up with you soon. Sandie