Duplicated versus Unduplicated Counts

Greetings from GrantLessons!

Today I am on the road taking a leisurely drive from Reno to Burbank, will be glad to see all my colleagues at Leadership Conference. 😉

Let’s talk data a little more this week. Funders want to see unduplicated counts when they ask for the number of recipients. Chapters have to be careful that they are not duplicating their counts when they are reporting the number of recipients they help in a program. First, lets talk the difference between the number of recipients we help and the number of services we provide. Operation School Bell is straight forward in that the number of children dressed each year is an unduplicated count. We provide clothes for one child which is the service.

A program like Kids on the Block has the same group of children, who saw two puppet shows, the number of students is say 100 and the number of services(shows) provided is 200. If we say 200 students observed puppet shows that is a duplicated count since we are counting each student twice. An unduplicated count is 100 students observed two puppet shows each. Since there are so many teachers who are following this blog, lets use a school example.

Unduplicated headcount is the actual number of individual students enrolled. Students may be enrolled in one or more classes, but they are counted only once.

Duplicated headcount is the total class count. Students may be enrolled in more than one class and would therefore be counted in each  for each class, it becomes a duplicated count of students.

Grantors are interested in unduplicated counts so that they understand exactly how many individuals will be helped with the program. Be careful not to inflate your numbers and also be sure to distinguish between the individuals you are helping and the service provided.

Isn’t all this stuff fun? Next week we will talk about goal statements for applications. Have fun with your Trick or Treaters! 😉

Catch me when you can and I will catch up with you soon. Sandie



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