Lesson # 42 – Duplicated and Unduplicated Counts
Greetings from GrantLessons!
The weather is changing and cooler days are with us.
Another element that funder’s are concerned about is that the data collected is not made to look more effective than it is simply by not counting correctly.
Funders want to see unduplicated counts when they ask for the number of recipients. Program Managers have to be careful that they are not duplicating their counts when they are reporting the number of recipients they help in a program. First, lets talk the difference between the number of recipients we help and the number of services we provide. Operation School Bell is straight forward in that the number of children dressed each year is an unduplicated count. We provide clothes for one child which is an unduplicated count.
A program like Kids on the Block has the same group of children, who saw two puppet shows, the number of students is 100 and the number of services(shows) provided is 200. If we say 200 students observed puppet shows that is a duplicated count since we are counting each student twice. An unduplicated count is 100 students observed two puppet shows each.
Unduplicated headcount is the actual number of individual students enrolled. Students may be enrolled in one or more classes, but they are counted only once.
Duplicated headcount is the total class count. Students may be enrolled in more than one class and would therefore be counted in each class, it becomes a duplicated count of students.
Grantors are interested in unduplicated counts so that they understand exactly how many individuals will be helped with the program. Be careful not to inflate your numbers and also be sure to distinguish between the individuals you are helping and the service provided.
Catch me when you can and I will catch up with you soon. Sandie