Lesson #5 Shared Responsibility and Lesson #6 Orientation

Greetings from GrantLessons!

The more the members of the Grants Committee start working as a team, the sooner they will have success. I heard from Pam this week from Assistance League of Huntington Beach. She reports that she has been working in getting the team together and now is ready to start writing applications. You go Pam!!!!

Lesson #5: Shared Responsibility
The roles discussed in Lesson 4 are critical for the committee to function and to become successful. A separate lesson on shared responsibility is really a discussion on being a team player. Take a look at your current committee and how it functions. Does everyone try to do the same thing? Is there a leader, a secretary, a researcher, a technical support, a writer, and a reviewer? How are the roles divided up? Are all members team players?
While the work is parsed out to individuals they have to work in tandem for the committee to function like a well-oiled professional sports team. While everyone has their key role, they also share the responsibility of the whole committee. Members must work together and over time they will learn each other’s strengths and weaknesses. Here are a few thoughts on shared responsibility:
• Shared responsibility respects the skill and contribution each member makes to the goal (researching and writing applications).
• Shared responsibility recognizes the success as a team and not as any one person.
• Shared responsibility knows when you need to step back and let someone else take the lead on a subject.
• Shared responsibility spends time in active listening, rather than talking over someone at a meeting.
• Shared responsibility knows the strengths and weaknesses of each other and bolstering the strengths and understanding the weaknesses of each member.
• Shared responsibility looks at a grant application as taking a forward step whether it is approved or denied.
• Shared responsibility knows when you need help and asking for it.
• Shared responsibility earns the respect of other team members.
• Shared responsibility knows how to handle a disagreement with class so that all members feel good emotionally about the outcome.
• Shared responsibility picks up for another with a smile on one’s face.

Lesson #6: Orientation and Mentoring
A new member needs orientation and mentoring when they join a Grants Committee. A short interview will let the committee chair understand what tasks the new member can accomplish and the time commitment they are able to make. Generally the member will need to understand how to accomplish their work using computers. However, when there are paper applications, the member may find them easier to accomplish.


The orientation focuses on the member’s role on the committee (outlined in Lesson #2).
• Time and date committee meets
• Dropbox
• Email username and password
• Review of documents stored into Dropbox
• Sample paper application
• Sample paper online
• Specific functions for the committee member:
o Leading the committee
o Taking minutes
o Completing research
o Writing Applications
o Chapter reporting of activities

Once orientation is completed the member needs assignments. It is best to start with small tasks and builds to larger tasks. The mentor can work with the member to determine the speed at which they can proceed.
Different strategies work for different people. Some individuals may want to explore after they have been given an orientation. Others will desire to have someone sitting at their side, especially if this is the first time they have complete an online application. While others, who have done this work before, may just need to be given an application to complete.

Remember you can see more information by going to http://www.grantlessons.wordpress.com .

Catch me when you can and I will catch up with you soon! It is fun for me to watch people come onto a team and grow. It takes longer to teach someone how to do this work than it does to do the work. With more people doing the work in the long run you will help your team make more money for your community.

Catch me when you can and I will catch up with you soon. Sandie


Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s